Rental Steps & FAQ

A hold is an expression of interest in a specific date range for your event. You may place up to one hold per event. There is no obligation to confirm and no fee is charged for placing holds. Holds are tentative until you have confirmed your booking with a deposit and signed rental agreement. Holds are valid until six months before the date on hold for multi-day rentals, and three months for single-day rentals. If the hold has not been confirmed with a deposit by that date, the hold will then expire and may be released for others to book.

Deposit is required to confirm your hold. The deposit is 50% of the rental fee and is non-refundable. The deposit must be paid before tickets go on sale and before the event is promoted publicly in any way (including social media, posters/flyers, email, etc.) Deposits are due six months before the date of your hold for multi-day rentals and 3 months for single-day rentals. If you are placing a hold at shorter notice, you will need to pay the deposit right away to guarantee your date.

Yes, all rental fees are subject to 5% Goods & Services Tax (GST).

FESTIVAL HUB

No Front of House or Technical staffing is required at the Intrepid Hub, although the rental contact is responsible for ensuring the front door is actively monitored at any time it is unlocked.

STUDIO

For performances/screenings the Intrepid Studio, you must provide a minimum of two Front of House staff or volunteers (one usher in the house and one FOH member to remain in the lobby for the duration of the event). Intrepid may provide a Venue Representative, whose time will be charged back to the renter after the conclusion of their event, to clients who do not wish to monitor the lobby themselves during show times.

For technical work, your team may be volunteers but must be sufficiently skilled to perform any work safely.  If you have any questions, please reach out to our Production Manager.

A certificate of General Liability Insurance with a limit of not less than $2 million of coverage is mandatory and must be provided a minimum of 14 days prior to the event.  The certificate must show Intrepid Theatre Company Society as a named insured.

Any event that serves alcohol must also have Liquor Liability Insurance, which can usually be added to your General Liability coverage through your provider.

No, the Intrepid Studio does not have fully private green room space at this time. A temporary cubicle with an electric sit/stand desk, a mini-fridge and secure lockers is set behind the box office, which can be used for storage of belongings and as a small space to get ready.

Some clients choose to rent the Intrepid Festival Hub at the same time as the Studio for events requiring more green room space. The Festival Hub connects directly into the Intrepid Studio Theatre via a corridor that is not shared with the general public, and features its own entrance, accessible washroom and kitchenette facilities.

We’re not able to offer these services at this time. You are responsible for marketing and ticketing your event. You can choose any ticketing service or provider. We can provide advice, and at our discretion may share your event on our website or include it in our newsletter.

We are foremost a festival presenter and multi-day rentals remain our priority. However, single-day rentals may be possible depending on the scope of your event and availability within our calendar year. One-day rentals are given consideration 2-to-3 months out from your intended date, if no multi-day rentals are scheduled during the time frame in which you are interested.

Intrepid Theatre is foremost a live contemporary performance festival presenter. Our new booking priorities are designed to support our mandate and staff capacity.

• Priority 1: Intrepid Theatre Programming
• Priority 2: Resident or Partner Organizations / Annual Events
• Priority 3: Performing Arts Rentals that book multiple days
• Priority 4: Performing Arts Rentals (with same-day tech) that book a single day
• Priority 5: Non-Performing Arts Rentals