Rental Steps & FAQ

STEP ONE – Choose your Venue

STEP TWO – Inquiry

  • Fill out the booking request form.
  • PLEASE NOTE: A minimum of 2 months lead time is suggested to best plan for your event. We regret that we may not be able to accommodate requests received at short notice. Confirmation of all bookings is contingent upon the scope of your event and Intrepid’s staff capacity to accommodate your request. 

STEP THREE – Confirm your Event

  • A non-refundable rental deposit and signed agreement are required to confirm an event. The deposit and signed agreement must be returned before you can announce your event. 

STEP FOUR – Production

For Metro events:

  • We require a production meeting with our team a minimum of two months before your event, where we will determine a production schedule that adheres to our labour guidelines and best supports your production and where we will go over technical and safety requirements.
  • An estimate for production labour can be provided after this meeting with our Production Manager. A deposit for production labour fees may be required at this time, as determined by Intrepid.

For Intrepid Studio events:

  • We require you to communicate production requirements and details of the event no later than 4 weeks in advance of the rental in order to determine feasibility and approved execution. Any changes made to the Venue, and any item brought into the venue (ie: props, set, tables, etc.) must first be approved by Intrepid.

 STEP FIVE – Event Requirements & Payments

  • A certificate of insurance, and, if applicable, a copy of liquor license and confirmation of Liquor Liability Insurance Coverage, are due 14 days before your event.

STEP SIX – Final Event Settlement

  • At the conclusion of your event, a final settlement will be sent that details expenses. Any balance owing will be paid within fifteen days of receiving the invoice.

Frequently Asked Questions

What is a hold?

A hold is an expression of interest in a specific date range for your event. You may place up to one hold per event. There is no obligation to confirm and no fee is charged for placing holds. Holds are valid until six months before the date on hold. If the hold has not been confirmed with a deposit by that date, the hold will then expire and be released for others to book.

When do I pay the deposit?

Deposit is required to confirm your hold. The deposit is 50% of the rental rate and is non-refundable. The deposit must be paid before tickets go on sale and before the event is promoted publicly in any way (including social media, posters/flyers, email, etc.).

Is there a tax on rental rates?

Yes, all rental rates are subject to 5% Goods & Services Tax (GST).

May I use volunteers to do technical jobs or act as ushers?

The Metro technicians are represented by IATSE 168 and so volunteers cannot displace the work of our paid technical staff. Our own Front of House staff is required for all rentals at The Metro. Our Production Manager is happy to have a conversations about how your volunteers or staff can intersect with our team.

For the Intrepid Studio, you’re welcome to use volunteers in any position.

What sort of insurance do I need for my event?

A certificate of General Liability Insurance with a limit of not less than $2 million of coverage is mandatory and must be provided a minimum of 14 days prior to the event.

Any event that serves alcohol must have Liquor Liability Insurance. This can usually be added to your General Liability Coverage through your provider.

Will Intrepid Theatre market or ticket my event?

No, we will not. You are responsible for marketing and ticketing your event. You can choose any ticketing service or provider. We can provide advice, and can share your event on our website or include it in our newsletter (at our discretion).

Can I book one day at a venue?

We are foremost a festival presenter and multi-day rentals remain our priority. However, single-day rentals may be possible depending on the scope of your event and availability within our calendar year. One-day rentals are given consideration 2-to-3 months out from your intended date, if no multi-day rentals are scheduled during the time frame in which you are interested.

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Intrepid Theatre is located on the lands of the Lekwungen People, now known as the Songhees and Esquimalt Nations. We give our thanks and respect to the stewards of these lands, and to elders, past, present and future.